2025 Annual Conference

We look forward to your presentation at AONL 2024: Inspiring Leaders! Please find below, information and resources you will need to prepare for the conference. Please pay attention to all deadlines and work with your presentation advisor throughout the process.

Key Contacts

General Conference Inquiries

Monday—Friday, 8:30 a.m. – 4:30 p.m. CT aonlannualconference@aha.org (312) 422-2800

AONL Staff Contact Information

Questions can be directed to your assigned presentation advisor or the AONL support team.

Kourtney Sproat
Senior Program Manager, AONL Conferences 
ksproat@aha.org

Tanéha Fincher
Education Operations Specialist
tfincher@aha.org
 

Presenter Orientation Resources

Using Organization Logos and Slide Templates

Commercial organization logos cannot be used in an educational session. Presenters with a commercial interest must use the AONL template.

If you are required to use your hospital/care facility template, please inform your presentation advisor. You still need to incorporate the following slides:

TITLE SLIDE

First slide of your presentation.

LEARNING OUTCOMES SLIDE

Please list the learning outcomes that were confirmed with your presentation advisor.

KEY TAKEAWAYS

Please include the takeaways you want the audience to remember from your presentation. You can list them on one summary slide or embed them throughout the presentation.

CONTACT INFORMATION SLIDE

The last slide must include contact information.

Important Dates

Jan. 15: Learning outcomes and presenter details finalized with presentation advisor.

Between Feb. 15 and Mar. 15: Submit first draft of presentation with presentation advisor.

Feb. 15: Early bird registration rate ends. Click here to register. Enter discount code SPK2024. A direct link to the housing site will be included with your registration confirmation. AONL does not book hotel reservations on your behalf. Contact: AONLannualconference@aha.com if you have any questions while registering.

March 14: Hotel rate cut-off. AONL rates are available until March 14 or until the room block sells out. Registration does not guarantee room availability. Housing questions? Contact kbhousing@keybookings.org or 877-205-2871. AONL/AHA offers special air travel discounts for all registered attendees. Contact one of our preferred vendors directly to receive these special fares.

March 25: Upload final presentation to the AONL online portal. Instructions will be sent to primary presenter. No changes to slides are allowed onsite. The final presentation file will be assigned to the session room and uploaded to the AONL 2024 conference mobile app.

By April 6: Create profile in the AONL 2024 conference mobile app. Upload your speaker details and headshot.

April 8-11: AONL 2024: Inspiring Leaders. Check in to speaker ready room by 6:00 p.m. on April 8. Presenters will be asked to verify slide deck and confirm all embedded links, videos, and sounds are working properly and fonts are appearing as expected. Once you have certified that your presentation is ready, the AV staff will have the presentation uploaded to the laptop assigned to your session room.

Audience Polling: Request by March 1

Speakers can use an interactive audience response system during their presentation. If you are interested, please tell your presentation advisor and complete this form with your polling questions. All requests must be in by March 1. 

The polling app used during the breakout sessions allows for multiple-choice polls. AONL will create the polls for the speaker and embed them to the presentation. The speaker will test everything onsite prior to their session when they check in to the Speaker Ready Room.

Generally, we recommend no more than 3-5 polls per session.

The speaker will submit the question(s), answer options, and the slide # of where the poll should be embedded. When the final presentation is uploaded, the speaker should include a placeholder slide for each poll. 

Example:
Question: What is your favorite food?
Answers: A. Pizza B. Hamburger C. Pasta D. Sushi E. Other
Slide # 34.
 

Meeting Room Set-Up and Audio/Visual Q&A

Most session meeting rooms will have theater-style seating. Depending on room capacity and configuration, some may have round tables or a combination of round tables in the front of the room and theater-style seating in the back. 

In the front of each room, there will be a small riser (if space allows) and podium lectern. A table and chairs for any co-presenters will be placed on the floor next to the riser.  

To request special or alternate accommodations please contact Kourtney Sproat.

All of the session rooms will have the following standard AV:

• Two microphones. Depending upon the room, there may be one podium microphone and wireless lavaliere microphone, OR two wireless lavaliere microphones available.
• Projection screen and projector
• Projector has HDMI and VGA capabilities
• Laptops and wireless Internet access will be provided. 
• Computers in meeting rooms will be provided. Computers will be placed on the lectern.

Wireless access will be available for presenters and attendees. The connection speed will be sufficient for accessing and navigating web and/or e-mail pages.

Note: ALL presentations will be recorded made available on-demand after the conclusion of the conference.